Executive Assistant
$55,000 - $70,000/yr
You support the founder directly and are the one other person with full visibility into his calendar, inbox, and commitments. You manage scheduling, travel, meeting preparation, expenses, and follow-up, and you exercise judgment daily about what requires his attention and what you resolve yourself. You will handle contracts, financials, and client correspondence, and you are expected to keep them confidential.
Responsibilities
- Manage the founder's calendar and inbox, including drafting correspondence in his voice for his review
- Prepare briefing materials ahead of client and prospect meetings and document decisions and action items afterward
- Arrange travel, process expenses, and maintain vendor, contract, and subscription records
- Track commitments between the founder and the team in both directions and keep them moving
- Coordinate with the Project Coordinator so commitments the founder makes to clients are reflected on the project schedule
- Handle contracts, financials, and personnel matters with complete discretion
Requirements
- 3+ years supporting a founder, CEO, or partner, preferably at a firm of fewer than 50 people
- Experience writing correspondence on an executive's behalf, and the ability to describe how you learned their voice
- Comfortable declining requests on an executive's behalf, including from clients and senior contacts
- Proficient with shared calendar, email, and document tools, and quick to adopt new ones
- Based in the United States and available during Eastern business hours
Benefits
- Health, dental, and vision insurance
- Paid time off
- Fully remote
- Professional development budget
- Home office stipend